How to Import Spin Wheel Entries from a Spreadsheet
By Fred and the ClickTheWheel Team
Updated: May 2026
Category: Wheel Tips
Reading time: 6–7 minutes
Spreadsheets are not exciting, but they are incredibly useful before a draw.
Many real entry lists start in a spreadsheet: names from a form, ticket numbers, student lists, employee lists, customer registrations, or game entries.
The good news is that moving spreadsheet entries into ClickTheWheel can be simple. The trick is to copy the right column, clean it, and paste it as one entry per line.
This guide keeps it practical.
Table of Contents
- The simple version
- Prepare the spreadsheet
- Choose the right column
- Remove headers
- Clean blanks
- Check duplicates
- Copy and paste
- Verify count
- Common mistakes
- FAQ
- Final thoughts
The Simple Version
- Open your spreadsheet.
- Choose the column you need.
- Remove headers and blank rows.
- Clean duplicates if needed.
- Copy the entries.
- Paste into ClickTheWheel.
- Check the entry count.
Prepare the Spreadsheet
Before copying, clean the source.
Check for:
- blank rows
- repeated headers
- merged cells
- extra notes
- formulas showing errors
- hidden rows
- duplicate names
- disqualified entries
A clean spreadsheet makes copy/paste easier.
Choose the Right Column
Decide what should appear on the wheel.
Options include:
- full name
- username
- ticket number
- employee ID
- student number
- team name
For privacy, avoid showing emails or phone numbers in public draws.
Remove Headers
If your column starts with “Name,” remove it before copying.
Bad:
Name
Ana
Ben
Carlo
Good:
Ana
Ben
Carlo
Headers can accidentally become wheel entries.
Clean Blanks
Blank rows can paste as blank entries.
Remove them before copying.
In spreadsheets, you can sort or filter blanks to clean faster.
Check Duplicates
Use spreadsheet tools to highlight or remove duplicates if one entry per person is required.
If multiple entries are allowed, keep duplicates but make sure your rules explain why.
Copy and Paste
Select the cleaned cells and copy.
When pasted into the wheel, they should appear one per line:
Ana
Ben
Carlo
Dana
Erika
If everything appears on one line, paste into a plain text editor first, then copy again.
Verify Count
Compare the spreadsheet count with the wheel count.
If the spreadsheet has 85 entries, the wheel should show 85 entries.
If not, check for blanks, headers, or formatting issues.
Common Mistakes
Copying the wrong column
Double-check before pasting.
Including private data
Use public-safe labels for live draws.
Forgetting duplicate rules
Duplicates affect chances.
Not checking count
Always compare counts before spinning.
Copying filtered hidden rows by mistake
Be careful with filtered sheets.
Spreadsheet Import Checklist
- [ ] Correct column is selected.
- [ ] Headers are removed.
- [ ] Blank rows are removed.
- [ ] Duplicate rule is applied.
- [ ] Private data is hidden.
- [ ] Entries are copied one per line.
- [ ] Wheel count matches spreadsheet count.
When ClickTheWheel Helps
After cleaning your spreadsheet, paste your entries into ClickTheWheel and check the count.
For raffle, classroom, and office setups, browse the Templates Library.
FAQ
Can I paste from Google Sheets or Excel?
Yes. Copy a clean column and paste it into the wheel entries area.
Should I include the header?
No. Remove headers before pasting.
What if entries paste incorrectly?
Paste into a plain text editor first, then copy into the wheel.
Can I paste ticket numbers?
Yes, if each ticket number should be an entry.
Should I use emails?
Avoid showing private emails in public draws. Use usernames or IDs instead.
Final Thoughts
Spreadsheet import is simple when the list is clean.
Choose the right column, remove clutter, copy, paste, and check the count.
Then run your wheel on ClickTheWheel with more confidence.